{"id":8748,"date":"2021-10-18T03:44:38","date_gmt":"2021-10-18T03:44:38","guid":{"rendered":"https:\/\/www.digital-web-services.com\/?p=8748"},"modified":"2021-11-03T04:23:07","modified_gmt":"2021-11-03T04:23:07","slug":"eresource-scheduler-9-easy-steps-to-project-scheduling-for-beginners","status":"publish","type":"post","link":"https:\/\/www.digital-web-services.com\/eresource-scheduler-9-easy-steps-to-project-scheduling-for-beginners.html","title":{"rendered":"eResource Scheduler \u2013 9 Easy Steps to Project Scheduling for Beginners"},"content":{"rendered":"<p style=\"text-align: justify;\">Want to create a new project schedule from scratch and not sure where to start? While doing so, you also need to ensure that you plan and forecast in such a way that it\u2019s easy to execute it. So, what else is a challenge in doing project scheduling? Most projects consist of multiple milestones, moving parts, and constraints. Thus, creating an actionable project schedule while considering all the realities of the project is imperative. Most projects falter because of poor project scheduling, which further results in wrong decisions. It is important to create project schedules that involve all the activities and required resources to deliver the tasks or project on time. <a href=\"https:\/\/www.eresourcescheduler.com\/on-premise\/resource-scheduling-software?utm_source=SEO&amp;utm_medium=PGB-digitalwebservices40&amp;utm_campaign=PaidGuestBlog\" target=\"_blank\" rel=\"noopener sponsored\">Resource scheduling tools<\/a> come in handy for this. But before proceeding further, let\u2019s see what is meant by project scheduling.<\/p>\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_58 counter-hierarchy ez-toc-counter ez-toc-grey ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title \" >Table of Contents<\/p>\n<span class=\"ez-toc-title-toggle\"><a href=\"#\" class=\"ez-toc-pull-right ez-toc-btn ez-toc-btn-xs ez-toc-btn-default ez-toc-toggle\" aria-label=\"Toggle Table of Content\" role=\"button\"><label for=\"item-65658d73070f6\" ><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #999;color:#999\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewBox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #999;color:#999\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewBox=\"0 0 24 24\" version=\"1.2\" baseProfile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/label><input aria-label=\"Toggle\" aria-label=\"item-65658d73070f6\"  type=\"checkbox\" id=\"item-65658d73070f6\"><\/a><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/www.digital-web-services.com\/eresource-scheduler-9-easy-steps-to-project-scheduling-for-beginners.html\/#Defining_Project_Scheduling\" title=\"Defining Project Scheduling\">Defining Project Scheduling<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/www.digital-web-services.com\/eresource-scheduler-9-easy-steps-to-project-scheduling-for-beginners.html\/#Steps_to_Create_a_Project_Schedule\" title=\"Steps to Create a Project Schedule\">Steps to Create a Project Schedule<\/a><ul class='ez-toc-list-level-3'><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/www.digital-web-services.com\/eresource-scheduler-9-easy-steps-to-project-scheduling-for-beginners.html\/#1_Plan_for_the_resources_and_other_factors\" title=\"1. Plan for the resources and other factors\">1. Plan for the resources and other factors<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/www.digital-web-services.com\/eresource-scheduler-9-easy-steps-to-project-scheduling-for-beginners.html\/#2_Define_activities_by_following_the_work_breakdown_structure_WBS\" title=\"2. Define activities by following the work breakdown structure (WBS)\">2. Define activities by following the work breakdown structure (WBS)<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/www.digital-web-services.com\/eresource-scheduler-9-easy-steps-to-project-scheduling-for-beginners.html\/#3_Determine_dependencies\" title=\"3. Determine dependencies\">3. Determine dependencies<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-6\" href=\"https:\/\/www.digital-web-services.com\/eresource-scheduler-9-easy-steps-to-project-scheduling-for-beginners.html\/#4_Sequence_all_the_tasks_or_activities\" title=\"4. Sequence all the tasks or activities\">4. Sequence all the tasks or activities<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-7\" href=\"https:\/\/www.digital-web-services.com\/eresource-scheduler-9-easy-steps-to-project-scheduling-for-beginners.html\/#5_Decide_the_resources_needed_to_complete_the_activities\" title=\"5. Decide the resources needed to complete the activities\">5. Decide the resources needed to complete the activities<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-8\" href=\"https:\/\/www.digital-web-services.com\/eresource-scheduler-9-easy-steps-to-project-scheduling-for-beginners.html\/#6_Estimate_the_task_duration\" title=\"6. Estimate the task duration\">6. Estimate the task duration<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-9\" href=\"https:\/\/www.digital-web-services.com\/eresource-scheduler-9-easy-steps-to-project-scheduling-for-beginners.html\/#7_Review_your_draft_of_the_project_schedule\" title=\"7. Review your draft of the project schedule\">7. Review your draft of the project schedule<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-10\" href=\"https:\/\/www.digital-web-services.com\/eresource-scheduler-9-easy-steps-to-project-scheduling-for-beginners.html\/#8_Communicate_the_schedule_to_teams_involved\" title=\"8. Communicate the schedule to teams involved\">8. Communicate the schedule to teams involved<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-11\" href=\"https:\/\/www.digital-web-services.com\/eresource-scheduler-9-easy-steps-to-project-scheduling-for-beginners.html\/#9_Monitor_and_control\" title=\"9. Monitor and control\">9. Monitor and control<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-12\" href=\"https:\/\/www.digital-web-services.com\/eresource-scheduler-9-easy-steps-to-project-scheduling-for-beginners.html\/#Pick_the_Right_Project_Scheduling_Tool_like_eResource_Scheduler\" title=\"Pick the Right Project Scheduling Tool like eResource Scheduler\">Pick the Right Project Scheduling Tool like eResource Scheduler<\/a><\/li><\/ul><\/nav><\/div>\n<h2 style=\"text-align: justify;\"><span class=\"ez-toc-section\" id=\"Defining_Project_Scheduling\"><\/span>Defining Project Scheduling<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p style=\"text-align: justify;\">Project scheduling involves using some tools and techniques which enable project managers to create effective work schedules. So, what is a project schedule? It is an agenda with which you organize various resources, tasks, and timelines in a way that your projects can be completed within time and budget. Project scheduling is a document that details the resources to be used in a project and its timeline. Nowadays, you can create a digital project schedule that is accessible to everyone by using a project scheduling tool.<\/p>\n<h2 style=\"text-align: justify;\"><span class=\"ez-toc-section\" id=\"Steps_to_Create_a_Project_Schedule\"><\/span>Steps to Create a Project Schedule<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<h3 style=\"text-align: justify;\"><span class=\"ez-toc-section\" id=\"1_Plan_for_the_resources_and_other_factors\"><\/span><span style=\"text-decoration: underline;\">1. Plan for the resources and other factors<\/span><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p style=\"text-align: justify;\">The first step in project scheduling is defining the guidelines, procedures, and creating documents that would enable the development or execution phase of the project. For this, you need to ascertain all the stakeholders in your project. Then, finalize who will approve and amend the schedule. You need to address the following in your plan:<br \/>\n\u25cf Resources: Check for the resources you need, how many, and if there are any specific resources whose non-availability will impact your schedule negatively.<br \/>\n\u25cf Contingencies: Identify the probable challenges, how big could they be, and how can you calculate the impact or their effect?<br \/>\n\u25cf Dependencies: Check if there are any big task dependencies on which your project depends.<br \/>\n\u25cf Organizational Procedures: Evaluate if there are organizational procedures that are a must to follow.<br \/>\n\u25cf Stakeholders: Identify who will approve the project schedule, and to who all should it be distributed?<\/p>\n<h3 style=\"text-align: justify;\"><span class=\"ez-toc-section\" id=\"2_Define_activities_by_following_the_work_breakdown_structure_WBS\"><\/span><span style=\"text-decoration: underline;\">2. Define activities by following the work breakdown structure (WBS)<\/span><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p style=\"text-align: justify;\">For defining various activities in a project, you should begin by decomposing your overall scope of the project into a work breakdown structure (WBS). The rule here is to break down your scope of the project to a grouping containing 5 to 10 individual tasks. The goal is to map these individual tasks that collectively make up your project schedule to the competencies listed in your project scope. Defining all the activities means stating what each task exactly is if there are any subtasks under them, and the timelines to track the progress. Just remember that all the activities you define should be measurable, can be easily calculated or measured, and should be related to your project deliverable and established cost.<\/p>\n<h3 style=\"text-align: justify;\"><span class=\"ez-toc-section\" id=\"3_Determine_dependencies\"><\/span><span style=\"text-decoration: underline;\"><strong>3. Determine dependencies<\/strong><\/span><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p style=\"text-align: justify;\">After listing all the project activities, examine each one to determine which tasks may depend on others to be performed. So, for example, if you are in the construction business, you can\u2019t plan to build the roof till the frame of the building is done. It\u2019s important to identify and list down all the dependencies so that project scheduling can be done accurately to avoid any delays or cost overruns. Using a project scheduling tool like <a href=\"https:\/\/www.eresourcescheduler.com\/?utm_source=SEO&amp;utm_medium=PGB-digitalwebservices40&amp;utm_campaign=PaidGuestBlog\" target=\"_blank\" rel=\"noopener sponsored\">eResource Scheduler<\/a> helps in creating accurate project schedules. It lists all task dependencies and constraints for a project, which help in collaborating with the stakeholders and coming up with solutions for it.<\/p>\n<h3 style=\"text-align: justify;\"><span class=\"ez-toc-section\" id=\"4_Sequence_all_the_tasks_or_activities\"><\/span><span style=\"text-decoration: underline;\"><strong>4. Sequence all the tasks or activities<\/strong><\/span><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p style=\"text-align: justify;\">After identifying all the dependencies, the next step is to sequence how the activities will be performed in a project. At this stage, you do not assign timelines to all the tasks and sub-tasks but just create a seamless workflow to determine the order of the tasks. The duration types that are mostly used are Fixed Duration and Units, Fixed Units, Fixed Duration and Units\/Time, and Fixed Units\/Time.<\/p>\n<h3 style=\"text-align: justify;\"><span class=\"ez-toc-section\" id=\"5_Decide_the_resources_needed_to_complete_the_activities\"><\/span><span style=\"text-decoration: underline;\"><strong>5. Decide the resources needed to complete the activities<\/strong><\/span><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p style=\"text-align: justify;\">Resources needed to complete a project involve <a href=\"https:\/\/open.lib.umn.edu\/humanresourcemanagement\/chapter\/1-1-what-is-human-resources\/\" target=\"_blank\" rel=\"noopener sponsored\">human resources<\/a> (subcontractors, employees), materials, machinery, equipment, finances, facilities, etc. The next important step in project scheduling is resource planning and allocation. Poor resource planning can lead to project delays and cost overruns. You need to find the best resources with the required skillset and find their availability. Also, it is important to determine how many full-time resources are needed and if contractors are required too. If this detail is not decided, then multiple resources can be assigned to a given task, resulting in over-allocation.<\/p>\n<h3 style=\"text-align: justify;\"><span class=\"ez-toc-section\" id=\"6_Estimate_the_task_duration\"><\/span><strong><span style=\"text-decoration: underline;\">6. Estimate the task duration<\/span><\/strong><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p style=\"text-align: justify;\">The next step in project scheduling is recording how long each task, sub-task or activity will take. This enables the project to stay on track. If you under or overestimate the duration of any task, it could have an impact on the entire schedule. This is because overestimating will lead to a waste of time and resources whereas underestimation will put pressure on the team and again the timelines will be impacted negatively.<\/p>\n<h3 style=\"text-align: justify;\"><span class=\"ez-toc-section\" id=\"7_Review_your_draft_of_the_project_schedule\"><\/span><span style=\"text-decoration: underline;\">7. Review your draft of the project schedule<\/span><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p style=\"text-align: justify;\">Now, you need to create an efficient project schedule that lists the approved start and end dates for all the milestones and activities. A final schedule is important to decide if contractors are needed and for how much time period. It is also important to decide the schedule to order machinery and supplies, and to align internal resources. Using the critical path approach for deciding the fastest and most efficient project completion date possible. While reviewing, you need to check the accuracy of the project schedule and if needed, detail it and validate it. If required, you can use the resource-leveling process and analyze the resource assignments again.<\/p>\n<h3 style=\"text-align: justify;\"><span class=\"ez-toc-section\" id=\"8_Communicate_the_schedule_to_teams_involved\"><\/span><strong><span style=\"text-decoration: underline;\">8. Communicate the schedule to teams involved<\/span><\/strong><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p style=\"text-align: justify;\">After completing all these steps in project scheduling, the next step is to publish it. It\u2019s important that your team and all the stakeholders know all the details of the project schedule. It\u2019s ideal to have a digital or live document that everyone can update and amend in real-time. Team members can revisit the schedule during the execution phase or while doing risk evaluation or change management. The right project scheduling tools help in doing so and the project managers can achieve collaboration and transparency around the process.<\/p>\n<h3 style=\"text-align: justify;\"><span class=\"ez-toc-section\" id=\"9_Monitor_and_control\"><\/span><strong><span style=\"text-decoration: underline;\">9. Monitor and control<\/span><\/strong><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p style=\"text-align: justify;\">As a project manager, you need to constantly monitor and control the project schedule for the entire lifecycle of the project. This means running reports, monitoring, and evaluating the progress of the project, and checking if it\u2019s going as per the planned schedule. It also involves managing the team\u2019s performance, and openly communicating with the resources. If any changes are needed to be made in the schedule, you should ensure that they are done and communicated to everyone involved. It\u2019s important to ensure that all the activities are going as per the schedule and determine if any corrective action should be taken well ahead of time.<\/p>\n<h2 style=\"text-align: justify;\"><span class=\"ez-toc-section\" id=\"Pick_the_Right_Project_Scheduling_Tool_like_eResource_Scheduler\"><\/span>Pick the Right Project Scheduling Tool like eResource Scheduler<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p style=\"text-align: justify;\">A project scheduling tool helps to structure your tasks on a timeline, plans for your resources and helps to streamline your processes. eResource Scheduler is a top-rated and award-winning project scheduling tool that integrates timelines, project plans, budgets, and a lot more. If you want to optimize your resources and their utilization, then eResource Scheduler is your best bet. This tool not only acts as a centralized repository of all your projects but also lists all the global resources. It boosts coordination and helps project managers to find the best and most suitable resources for the right projects. Forget worrying about your schedules and deliver all the projects on time and within budget. This project scheduling tool also fosters employee satisfaction as they can be aligned to projects of their choice and interest. So, sign up for a free trial and let data drive your project scheduling and resourcing decisions.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Want to create a new project schedule from scratch and not sure where to start? While doing so, you also need to ensure that you plan and forecast in such a way that it\u2019s easy to execute it. So, what else is a challenge in doing project scheduling? Most projects consist of multiple milestones, moving [&hellip;]<\/p>\n","protected":false},"author":1,"featured_media":8757,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_gspb_post_css":"","footnotes":""},"categories":[1,68],"tags":[96],"offerexpiration":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v21.5 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>9 Easy Steps to Project Scheduling for Beginners - Digital Web Services<\/title>\n<meta name=\"description\" content=\"Get to know the best 9 easy steps to create a project schedule that will be accessible to everyone by using a scheduling tool.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.digital-web-services.com\/eresource-scheduler-9-easy-steps-to-project-scheduling-for-beginners.html\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"9 Easy Steps to Project Scheduling for Beginners - Digital Web Services\" \/>\n<meta property=\"og:description\" content=\"Get to know the best 9 easy steps to create a project schedule that will be accessible to everyone by using a scheduling tool.\" \/>\n<meta property=\"og:url\" content=\"https:\/\/www.digital-web-services.com\/eresource-scheduler-9-easy-steps-to-project-scheduling-for-beginners.html\" \/>\n<meta property=\"og:site_name\" content=\"Digital Web Services\" \/>\n<meta property=\"article:publisher\" content=\"https:\/\/www.facebook.com\/digitalwbservices\/\" \/>\n<meta property=\"article:author\" content=\"https:\/\/www.facebook.com\/digitalwbservices\/\" \/>\n<meta property=\"article:published_time\" content=\"2021-10-18T03:44:38+00:00\" \/>\n<meta property=\"article:modified_time\" content=\"2021-11-03T04:23:07+00:00\" \/>\n<meta property=\"og:image\" content=\"https:\/\/www.digital-web-services.com\/wp-content\/uploads\/eResource-Scheduler-for-project-Scheduling-1.jpg\" \/>\n\t<meta property=\"og:image:width\" content=\"1440\" \/>\n\t<meta property=\"og:image:height\" content=\"810\" \/>\n\t<meta property=\"og:image:type\" content=\"image\/jpeg\" \/>\n<meta name=\"author\" content=\"Digital Web Services\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:creator\" content=\"@digitalwebservs\" \/>\n<meta name=\"twitter:site\" content=\"@digitalwebservs\" \/>\n<meta name=\"twitter:label1\" content=\"Written by\" \/>\n\t<meta name=\"twitter:data1\" content=\"Digital Web Services\" \/>\n\t<meta name=\"twitter:label2\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data2\" content=\"6 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\/\/schema.org\",\"@graph\":[{\"@type\":\"Article\",\"@id\":\"https:\/\/www.digital-web-services.com\/eresource-scheduler-9-easy-steps-to-project-scheduling-for-beginners.html#article\",\"isPartOf\":{\"@id\":\"https:\/\/www.digital-web-services.com\/eresource-scheduler-9-easy-steps-to-project-scheduling-for-beginners.html\"},\"author\":{\"name\":\"Digital Web Services\",\"@id\":\"https:\/\/www.digital-web-services.com\/#\/schema\/person\/c0e9c781fa72cdd7c935d65b1d97291b\"},\"headline\":\"eResource Scheduler \u2013 9 Easy Steps to Project Scheduling for Beginners\",\"datePublished\":\"2021-10-18T03:44:38+00:00\",\"dateModified\":\"2021-11-03T04:23:07+00:00\",\"mainEntityOfPage\":{\"@id\":\"https:\/\/www.digital-web-services.com\/eresource-scheduler-9-easy-steps-to-project-scheduling-for-beginners.html\"},\"wordCount\":1361,\"commentCount\":0,\"publisher\":{\"@id\":\"https:\/\/www.digital-web-services.com\/#organization\"},\"keywords\":[\"Project Scheduling\"],\"articleSection\":[\"Technology\",\"Tips &amp; 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